Introduction: Who are we?

Our interdisciplinary team, led by pain physicians, has developed innovative pain treatments that improve function by addressing the myofascial, nerve, and cognitive disturbances of persistent pain not addressed by traditional rehabilitation approaches.

You are a dynamic, compassionate, and detail-orientated individual. You thrive in a collaborative team setting and are passionate about inspiring others to optimize their health through active living. You are interested in personal growth and professional development and want to become an integral part of a truly integrated health team.

Introduction:

Who are we?

Our interdisciplinary team, led by pain physicians, has developed innovative pain treatments that improve function by addressing the myofascial, nerve and cognitive disturbances of persistent pain not addressed by traditional rehabilitation approaches.

Who are you?

You are a dynamic, compassionate, and detail-orientated individual. You thrive in a collaborative team setting and are passionate about inspiring others to optimize their health through active living. You are interested in personal growth and professional development and want to become an integral part of a truly integrated health team.


Duties:

Reporting directly to the Medical Director, the Executive Assistant to the Medical Director provides executive, administrative, and development support to the Medical Director as well as the Senior Leadership Team (SLT) and HR.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Medical Director. The Executive Assistant serves as a liaison to the senior leadership teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.


Essential/Primary Responsibilities:


Executive Support

1. Assists the Medical Director with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.


2. Prior to meetings, the executive assistant may prepare the meeting agenda and provide needed background information to the Medical Director


3. Communicate with the general staff on the Medical Director’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT, The Management Team (TMG), and members of PRB staff. (See Management Support.)


4. Communicate directly and on behalf of the Medical Director with external project leads on matters related to programmatic initiatives as directed.


5. Drafts reports, proposals; prepares and coordinates oral and written communication for projects, medical legal reports, CHANGEpain policies and other internal and external communications.


6. Supports Medical Director in her external commitments related to CHANGEpain, including service on external boards, committees and other groups.


HR Support


1. Administratively supports Senior Leadership (recruiting support, documents formatting, surveys set up and other administrative tasks), drafts emails and other CHANGEpain correspondence as directed.


2. Event coordination


Management Liaison

1. Participates as an adjunct member of the CHANGEpain including assisting in scheduling, attending meetings. Represents the Medical Director in designated meetings as required.

2. Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.


Secondary Responsibilities:

· Communications lead over social media and website maintenance


· Contribute to marketing ideas, communications ideas and help establish our brand presence


· Provide analytics to guide communication efforts


· Oversees the training and support of PRB’s Program Assistants.


· Where possible when trained, provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting packages and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.


· From time to time, some personal tasks may be required.


Accountabilities

· Position reports to the Medical Director and works directly with the Senior Leadership


· Works directly with senior-level staff and HR both internally and externally.


Working Conditions/Other Data:

· Due to the confidentiality of the work, the functions of this position should be performed in a private office location.

· Occasional travel may be involved.

· Hours are variable as duties and tasks are needed. Occasional weekends or after-hours are required.


General Skills and Abilities:

Compassionate
Works well in a professional team environment.
Good written and verbal communication skills.
Expert level with a computer including using the internet and MS Office software. Preferred experience with an electronic medical record (InputHealth in particular)
Excellent keyboarding skills (including speed and accuracy).
Strong observation and listening skills.
Ability to focus on detail.
Can solve problems.
Has good judgment, tact and diplomacy.
Adaptable, organized, able to work under pressure.
Expected start date: March 21, 2022

Position End Date- April 2023 or when the recumbent is back

Job Types: Relief Position- Full-Time Contract

Compensation: $22.00-$27.00 per hour